Salary Sheet Excel Template is a payroll document in which you can record payroll data for multiple employees along with Salary slip in Microsoft Excel prepared according to Indian rules of Employment which includes provident fund and employee allowances.
What is Salary Sheet?
Salary Sheet is a document that includes complete details of the amount payable to an employee for work done during a particular period. It includes details like basic pay, allowances, deductions, and overtime, etc of employees.
A salary sheet or Employee sheet is the Payroll or Human Resource document used to calculate the salaries of employees in any company.
Salary Sheet Excel Template
Payroll Assistants need to micro-manage payroll data of employees which include basic salary, HRA, TA, Conveyance, Leave details, provident fund deductions, etc.
With the help of our VBA team, we have created an automated Salary Sheet Excel Template. With the help of this Salary Sheet Template, you can calculate the salary of multiple employees within minutes.
Click Here to Download Salary Sheet Excel Template.
Click here to Download All HR & Payroll Excel Templates for Rs 199.
You can download an advanced version of the same where both attendance and payroll calculation are merged for easy preparation of staff salary.
Salary Sheet With Attendance Register
You can download the same in Apple Numbers from the link below:
Salary Sheet Apple Numbers Template
You can download other HR and Payroll related templates like Salary Slip, Attendance Sheet, Weekly Timesheet and much more.
You can download the HR Apple Numbers Template from the link below:
Let us discuss the contents of the template in detail.
Contents of Salary Sheet Excel Template
Salary Sheet template consists of 3 different sheets as mentioned below:
- Employee Database
- Consolidation Sheet
- Employee Salary Slip
Note: After you download the template, don’t forget to enable the content in the security warning pop-up below the ribbon as shown in the images below:
1. Employee Database
The database sheet is the master sheet where data of each employee will be entered. This sheet consists of Following columns:
- Employee Name
- Designation
- Gender
- Basic Salary
- Allowances
- Provident fund
These are required for salary preparation according to the Indian Salary structure.
The user needs to enter data only in blue colored cells. The pink-colored cells contain predefined formulas. You need not enter data in pink colored cells. See image below:
In this sheet, some data input columns have a drop-down menu, which makes it easier for the user to select and enter data. Month, Year, Title, Gender, etc are the drop-down menu. See image below:
For easy navigation, buttons for each sheet are given on top of the sheet in as shown below:
After entering data in the Database Sheet clicking on the “Consolidation button” will navigate to Consolidation Sheet.
2. Consolidation
The consolidation sheet is the month-wise sheet of salary data entered in Database Sheet. This sheet is linked with the Database sheet and fills in all data automatically when entered in the Database sheet. You don’t need to enter any data into this sheet.
Please note that if the month or year entered in the database sheet differs then it will not show in the consolidation sheet for that month.
You can print a monthly report of salary for approval from higher management.
Click on the “Go to Salary Slip” button to navigate to Salary Slip.
3. Salary Slip
Lastly, comes the salary slip. The salary sheet is programmed using the VLOOKUP Function. Select the name from the drop-down list and data of the respective employee will appear. Click on the print button to print the Salary Slip.
It’s done. This template is very user-friendly and easy to use for everyone. This template can be helpful for Accounts assistants, Office Admin, HR Assistants, Executive Assistants, etc for preparing salaries.
If you want to make only a Salary slip without keeping the data you can use our ready-to-use Corporate Salary Slip Template.
We thank our readers for liking, sharing and following us on different social media platforms.
If you have any queries or questions, share them in the comments below. I will be more than happy to help you.
If I add an extra row entry on the database sheet, example being adding an employee with all the relevant information on the respective cells, it doesn’t update on the consolidation sheet. How do I achieve this?
Hi, you might have added the extra row at the end and might not cone in the range or the consolidation sheet a row needs to be added. For the time being Check the above solution. Currenlty not on computer system. Will check and revert soon.
Dear I want to add few employees in database but the salary slip is not showing their names.Please help.
Contact No: 9540830111
Hi Puja,
You need to change the range in the vlookup formula for the additional employees to show them in consolidation sheet as well as the salary slip.
SIR PLEASE HOW I CHANGE FORMULA VLOOKUP IN SALRY SLIP I HAVE 1000 EMPLYEES ON 146 SHOW SLIP
Contact Via Email
Sir i would be happy if could do this for me as i dont know excel much
Regards,
Puja
9540830111
contact me on email please. fahim.lashkaria@gmail.com
Hello Sir i would appreciate if you can create Automated Payroll System on excel and need it in a simple way. for reference i can share you the link of the video which i liked and im looking forward to get it …. https://youtu.be/FkavkGtE6NI ..
If you can create same as this kindly contact me on my mail … arpatel@aectrading-ksa.com
my whatsapp is : +966560913057
We already have a salary sheet which is somewhat similar to this. You can also check out Salary sheet with attendance on the link below:
https://exceldatapro.com/salary-sheet-with-attendance-register/
If you want to make something customized please contact info@exceldatapro.com and our team will assist you.
Thanks a lot,Its so useful
You are welcome Sherif. We are glad to know that our templates are useful to peoples. To get templates directly to your inbox you can subscribe to our mailing list. Thanks
Download Salary Sheet Excel Template
I couldnt use it at MacBook Air.
otherwise its awesome .
Rgds
Vijay
Hi Vijay, thanks for your valuable feedback. This could be as some features differ in MAC. We are working on this issue. Will soon update it once configured.
Dear Sir,
Thanks for your tamplate it is very usefull & fruiteful for us, but one thing i want to clear that is CTC stand for what?
Dear Ejazullah,
Glad to know that our template is useful to our viewers.
CTC basically stands for Cost to the company. The Cost to company is the total cost that an employee is incurring in a company. This includes the cash components plus other benefits like Bonus, Food etc. which are in general not seen in your regular Monthly Salary. In general, it means take home salary or salary package of an employee.
You can subscribe to our weekly update to get updated every week with our newly posted template.
Thanks
Fahim
ExcelDataPro.com
Content and Marketing Manager
Sir thank you so much for salary sheet. Sir can you send full vba strings in pdf on my mail.
nawaj.dr@gmail.com
All things are open in the file you can see them by using alt f11
But sir you dint include the Employer contribution for EPF and ESIC in CTC
This article was made earlier so it might have not included. You can include and adjust the formula accordingly. Currently working on a new file. Will update in that.
sir, what to do if i need to enter the esi for employer and employee pf for employer and employee and employer welfare fund
Hi,
You can add columns according to your need for ESI, PF, EWF. Add the columns and rows as such that it doesn’t affect your totals. Glad to know that our templates are helpful to our readers. You can subscribe to our mailing list to get notified for new templates issued every week directly to your inbox.
Thanks
Fahim
Content Manager
ExcelDataPro.com
sir i want how to calculate wf in excel sheet
Hi pratibha. What is this wf?
Really Good One.
Thanks
how to add more rows in database which shows in consolidation and in salary slip, for example I am trying to add more rows in database with relevant information of employees but it is not showing in consolidation and in salary slip. Kindly suggest how to add in both?
Reply
Hi, I am unable to add row in database, for example i added row in database with relevant information of employees, but it is not showing in consolidation and in salary slip. Kindly suggest how to add the in both?
Dear Fahem,
I have small advertising office, how to manage it in excel in it i need
1- Company That provide advertising material like Flex for hording Billboards
2- Labor fit this hording Flex in Labor more then 40 peoples some time 5 person go fit and some time different 3 go and fit this i want every budget divide them equal all labor project based instead salary. some time they need daily expense that we pay.
3- Motor vehicle expenses
4- other expenses
5- old flex and material that removed from billboard
please help me i am thankful to you
Please tell us what is the saved file path. From where we can see the file after we press save button.
It saves in same file in data base sheet. If you use save as option, you can save it on your desired location.
Hi
Its very helpful, i wanted to show template to my students of HR, I just forwarded your URL to them.
Though I downloaded your sheet first but later on I preferred to share website address to them.
Happy to know it helped you and your students. Thanks for sharing url too. Other HR templates are available at below link hope it might also help: https://exceldatapro.com/templates/hr-templates/
Hai sir,
this excel sheet was protected by password please share that password,
its a very useful workbook
Thank you very much
There os no password to it. Just unprotect it from review menu.
Sir,
While try to unprotect the sheet it asking for password..
Plz provide us the password..
Thanks
THe salary sheet is does not have any pw. thus, you can use it freely.
wow! it is really helpful to me for the very first time.
thanks
Happy to know that it helped you. If you like it, share it with our friend. Thanks
how to add previous years to the database. i want to add 2013 and 2014 in the database
To add previous years go to data validation tool under data tools and add your desired years.
we don’t provide PF. How do i remove PF deduction from net salary??
Remove the column and reconfigure the formula.
Sir, what is Conv Working.
Please excuse me for being so ignorant.
Conv means Conveyance
Dear sir ,
thank you for your Efficient format of Salary/ payroll. i wonder to edit some column, like need to delete some rows that i do not need while i prepare my salary worksheet without any effect in salary slip and consolidation sheet. would you please instruct me how do i delete those unnecessary row and column.
For ex. i do not need – DA, HRA , Conveyance, Conv Working Medical Expenses Special column in Total gross salary and
Contribution to PF in total deduction.
Best Regards
Rajesh Suwal
977-9851065203
Thanks for the appreciation dear. Happy to know that it was helpful to you.
Coming back to your query, When you delete the columns you need to configure the formulas accordingly in salary slip as well as consolidation sheet. This is the solution.
Another simple solution to your query can be that you hide the columns you don’t want in the database sheet as well consolidation sheet. In Salary slip, you can set those amounts as zero or blank.
Hope this would solve your problem.
Thanks and Regards
Nice work
Thanks for the appreciation.
Thank You Sir, Your Tamplet of Salary Sheet working is too perfect & easy understandable. Sir i have one query about overtime working calculation in salary sheet.Please suggest us overtime working formulas.
Thanking You
Glad to know our templates are helpful to you. Thanks for the appreciation. You can use this employee overtime calculator in excel for overtime click the link below:
https://exceldatapro.com/overtime-calculator/
Hi
I have hundred number of employees.. and i want to generate a salary slip automatically. please help me to understand your format which you have consider here. i have only database in attendance form. what i want is, by use of this attendance format make salary slip easier. plz help to sort out.
This format has the only database and payroll information from which you can make the salary slip. If you have any attendance sheet you can interlink to fetch the data from it. For 100 employees you need to change the vlookup range in the formulas.
THIS IS AWESOME BUT I WANT TO A SIMPLE SHEET FOR STAFF ATTENDANT AND SALARY ON ONE SHEET FOR MULTI STAFF IF POSSIBLE SO PLEASE SEND MY MAIL ID sb.botalda@gmail.com
Sure. I can design for you your required template. Contact me on +91 9687858563
please to update how to check the company payroll list till monthly return in step by step.It make my work easy
Save the file consolidation file monthly as a new worksheet in the same file or a different file.
GOOD DAY YOU HAVE SIMPLE SHEET FOR STAFF ATTENDANT WITH THEIR DATA AND SALARY ON ONE SHEET, DATA ON DUTY FOR MULTI STAFF IF POSSIBLE SO PLEASE SEND MY EMAIL ID
No Dear. We don’t any such sheet which has both attendance and salary together. We have both the sheets different on our website. Link for Attendance Sheet is given below for your ready reference:
https://exceldatapro.com/attendance-sheet/
You can use linking of the cell function to merge both sheets together. Thanks
Hi,
Fahim Lashkaria says
I have download this salary template but we required with deduction of ESIC and Add Overtime calculation also.
will you help me how to add this 2 column in this salary template
You can add columns manually and then you need to configure the respective cells in consolidation sheet and salary slip. If you can do it then Ok. Otherwise, you can contact our development department for a paid work.
June 11, 2018 at 8:57 am
Hi,
Fahim Lashkaria says
I have download this salary template but we required with deduction of ESIC and Add Overtime calculation also.
will you help me how to add this 2 column in this salary template
Dear Amr, I have already replied to your comment. You need to add these columns and adjust the total according to your need in the Database sheet. If you want us to do the same for you, you need to contact through email to us and send complete details to us. Please note that any such work will be chargeable.
Dear Mr.Fahim,
Can you please help me about company leaves record in excel sheet, excel format, template and easy record all staff of leaves.
Attendance sheet given in below link has all leave records.
https://exceldatapro.com/attendance-sheet/
TDS is to be calculated separately ?? do we have any sheet where there is tax and sheet which is linked to tds column to calculate TDS amount automatically
Yes TDS to be calculated separately according to the govt norms.
Hi, I Need to add O.T (over time) cell. how can i create it possible?
add a column and configure the formulas.
sir , i was beginner of excel , so can u provide formulas for simple learnable payment sheet…..
Akshay, most of the formulas being regularly used for the business have been explained in our Functions section. Apart from that, ready-to-use templates for all the hr documents, accounting documents, financial analysis etc are ready for download on our website. Hope this could help. If you cannot find anything here do let us know we will try to help you. Thanks
Functions: https://exceldatapro.com/functions/
Excel Templates: https://exceldatapro.com/templates/
Dear Sir Kindly Let Me Know how to create a macro where Cell — A1&B1&C1&D1&E1 need to add in another cell without the code on that cell eg. K1
I could not understand query dear. Please explain in detail or send the file through email. It will be easier for me to guide you.
Good day Sir,
This template was really helpful, please i need information about how to change the range in the vlookup formula.
The range seems to cover only 50 employees, i will appreciate if you can send me a formular to cover range of 150 employees, or give me a step by step method to increase employee range.
Thank you
Hi Rachael, Glad to know that our template was helpful to you. Our purpose of helping people is served and we are really happy to know that. To cover 150 employee range you need to see which cell is the last one and change the address to that cell address. That’s it.
I WANT TO KNOW SALARY STRUCTURE IF GROSS SALARY IS 15000
Dear salary structure depends on company to company as there are different allowances and different deductions. So I will not be able to tell you that. Your HR department can guide you through this or entering your CTC you can have a basic idea of your salary structure.
Dear sir,
Good template.
I am having 200 employees which is not showing when selecting salary slip in name column and not pulling data automatically showing NA
one more thing what is linked cell Q
You need to edit the vlookup formula for that
Dear Sir,
Thanks for your template it was very useful for me. But I was wondering if somehow it is possible to add one more sheet in order to have a total yearly salary sheet as well?
You are welcome. Glas to know it was helpful to you. You can add sheets according to your need.
Hello Sir
Emplyees/labour name and ctc are changed every month so which formula would be use for change the ctc with name, designation, year and month.
This template is for those who use static data. In the case of labor continuously changing you need to enter the amount manually.
how i can get this template i cant pay
Payment received and Templates sent. Thanks
Sir
I want complete break up ( salary structure ) private limited organisation .
Example : ( 20000 salary ) ( 26 days calculation) = Basic ,Da , Hra ,Special allowance )
I don’t know week off how to mention (sunday 5 days salary )
kindly consider and given this break up sir
email id : mathanani91@gmail.com
Con : 9585566659
You can change anything you want according to your needs on this sheet. Thanks