Employee Promotion Letter is a ready-to-use excel template that helps you to prepare a vertical, horizontal or dry promotion letter in just a few minutes.
You don’t need to type the whole letter. All supporting text is ready. Just enter the required credentials and itis ready to print. This template is available in 4 formats: Excel, PDF, Word, and Google Doc.
Table of Contents
What is A Promotion Letter?
A promotion letter is an HR document issued to an employee for promoting him/her to a higher position inside the organization. It is a legal document and can be presented in the court of law in case of a dispute.
Employees try to work at their best and long for recognition. Promotion to higher designations as well as higher pays motivates them. An inspired and motivated employee will always perform well and eventually help the organization to grow.
Types of Promotion
There are three types of promotion: Vertical, Horizontal and Dry.
As the name suggests, vertical promotion is when you promote an employee to a higher designation with additional responsibilities and higher pay.
For example, promoting a Junior Accountant to Senior Accountant with an increase in responsibilities, designation, and pay.
Horizontal Promotion means to promote an employee within a similar category. An employee stays in the same department but is given a different scope of tasks.
For example, promoting a bank employee shifted to another profile with similar pay or a minor change in pay. Usually, this takes place when someone leaves and staff in the required department is more than required.
Dry Promotion is totally different from both of the above. It doesn’t involve a change in salary structure but an increase in responsibilities. A level of authority is to the employee regardless of his/her salary.
This kind of promotion takes place during economic downturns, cost-cutting or layoffs.
Employee Promotion Letter Excel Template
We have created a simple and easy Employee Promotion Letter Excel Template with predefined formulas and formating. Just enter the required credentials and it is ready to print.
Click the link below to download the desired format for Employee Promotion Letter:
Contents of Employee Promotion Letter Excel Template
This template consists of 2 sheets: Data Input Sheet and Promotion Letter Template.
Insert your details, employer details and notice period along with the reason for leaving the post in the Data Input Sheet and your resignation letter is ready.
Data Input Sheet
Data Input Sheet consists of 3 sections: Employee Details, Employer Details, and Promotion Details.
Employer Details consist of the following heads:
Name of Issuing Authority
Designation of Issuing Authority
Employee details consist of the following heads:
Promotion details section consist of the following heads:
Location (If Applicable)
Immediate Superior’s Name
Immediate Superior’s Designation
Reporting Date To Promoted Position
HR Official’s Name
HR Official’s Designation
You are almost done. Go to the next sheet and print the letter.
Promotion Letter Template
This sheet auto-populates according to the data entered in the previous sheet. You don’t need to make any entries in this sheet.
In addition to the above, the letter consists of pre-drafted text. In case you want to change it you can do it going to the respective cell. Else just set the print area and print the document.
If you don’t have a pre-printed letterhead of the company, use the third sheet to print a promotion letter on Letterhead.
Furthermore, if you are looking to send a pdf version of your letter to the company, you can use inbuilt Microsoft to PDF option from the print menu.
Thus, this template can be helpful to HR assistants, HR heads as well as HR professionals to create a promotion letter according to their requirement in minutes.
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