Employee Transfer Letter Template is a ready-to-use excel template that helps you create different types of Transfer letters in just a few minutes.
Using this template, you can issue a transfer letter for employees transferred to another city or state, onsite with or without promotion or salary hike.
Enter the employee and employer details along with a few transfer details and the letter is ready. You don’t need to type the whole letter manually. A pre-typed letter format is ready. Just enter details and print.
In addition to the above, these transfer letters are available in Word, PDF, Google Doc, and Open Office Writer format. You can download your desired format and just start using it. Furthermore, all formats files are editable and free to download.
Table of Contents
What is an Employee Transfer Letter?
Employee Transfer Letter is an HR document issued by companies to their employees to inform them about their transfer to a new location, new position, and new department.
This letter is considered as a legal document in the court of law in case of any dispute. Hence, It should be to the point and accurate. Any small mistake can cost a lot of money to the employee or the employer.
It consists of details such as designation, department/city/state/location/country, reporting authority, requests for documents if applicable and salary details if applicable. Many times it also consists of details of reporting authorities as well as onsite locations.
Generally, transfers serve to be beneficial to the company as well as the employee. It provides employees relief from monotonous and boring tasks along with a new atmosphere. Eventually, this further helps to increase employee satisfaction and improves their morale.
Reasons for Employee Transfers
Usually, employees are transferred for any of the following reasons:
- Changes in technology, volume, organizational structure, or market conditions.
- Request by the employee to work at a different place for commute reasons.
- Unaccepted behavior of the employee.
- Medial or health conditions.
- Set up of new branch, location, or unit.
- Use skilled and older employees to capture new markets with their experience.
- Utilize employee’s skills and knowledge where it best suits or required.
- Provide relief to over-burdened employees working for risky tasks for a long period.
- Punish employees for violating rules.
Employee Transfer Letter Excel Template
We have created a simple and easy Employee Transfer Letter with a ready predefined letter format. Enter the employee credentials and Transfer details and your transfer letter is ready to print.
Click the link below to download the desired Transfer Letter in PDF, DOC, Open Office or Google Doc format:
City/State Transfer With Promotion
City/State Transfer Without Promotion
Onsite Transfer With Promotion
Onsite Transfer With Salary Hike
Download the desired format and change the bolded details to get your letter ready.
Let us understand the contents of the template in detail and how to use this template.
Contents of Employee Transfer Letter Excel Template
This template consists of 5 sheets: 1 Data Input Sheet and 4 Transfer Letter Templates.
Data Input Sheet
There are 3 sections in the Data Input Sheet: Employer Credentials, Employee Credentials, and Transfer details.
Employer Credential section consists of:
Name of Issuing Authority
Designation of Issuing Authority
Employer Name, address, contact, and email id are not required if you already have a preprinted letterhead of the company. In such cases, you need to adjust the print area using the Page Break View option.
Employee Credentials include:
Name of Employee
Transfer Details section consists of the following heads:
Letter Issue Date
Transferred Location (If Applicable)
Onsite Plant Name
New Post Reporting Date
HR Dept Contact Person
HR Officer Designation
Contact Number of HR Officer
Name of New Superior
Designation of New Superior
Gender of New Superior
Contact Number of New Superior
Entering the above details depends on which type of letter you are issuing. Hence, leave the cells blank that are not applicable to you.
For example, Onsite details will not require if you are making an off-site transfer letter. New CTC will not be required if the transfer is made without promotion or salary hike.
Employee Transfer Letter Templates
There are a total of 4 different Transfer Letter templates: Transfer Letter with Promotion, Transfer Letter without Promotion and Onsite Transfer Letter with Promotion and Onsite Transfer Letter with Salary Hike.
All four templates can be printed just by entering the details in the Data Input Sheet. The linking of the cell has been done so that it places the required details in the perfect place.
Printing the letter using the excel Excel file will look different from Word as it consists of table format. Hence, there will a little bit more space near the credentials. Thus, other formats have been provided above for your ease.
Additionally, to send a pdf version use the inbuilt Microsoft to PDF option available in the print menu. See image below:
Thus, this template can be helpful to HR assistants, HR heads as well as HR professionals to create a transfer letter according to their requirements in just a few minutes.
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