Ready-to-use Weekly Timesheet Template in Excel, Google Sheet, OpenOffice, and PDF that calculate hours with breaks and the payable amount.
Table of Contents
What Is A Timesheet?
A Timesheet is a document that records the working hours of employees daily for a particular week. Timesheet is a method for recording the number of hours a worker spends on the job.
Traditionally, it is a sheet of paper with the data arranged in tabular format. Currently, a timesheet is a digital document or spreadsheet. These timesheets can be weekly, bi-weekly, or monthly.
Moreover, a Timesheet can also be defined as a sheet for summarizing hours worked by each worker during a pay period. It records the in and out time for the workers and calculates the amount of total time spent on the job.
Uses of Timesheet
- It helps you determine team members that may work well for your next project.
- Pinpoints the areas of expertise of individual team members.
- Highlights where team members may need extra training.
- Measures the efficiency of your team.
- It offers a window into improving the agility of resources.
- Indicates availability.
- Notes the accuracy of your estimates.
Why Timesheets are Important?
The timesheet helps us to understand the allocation of the workforce. Moreover, this resource allocation helps us to monitor our budget. We can make changes in the workforce to get higher productivity. In addition to the above, it also helps us to understand the individual employee’s performance.
Furthermore, Timesheets are fundamental in serving as a means to issue client invoices, determine individual workloads, and build a historical database.
Components of A Timesheet
There are 4 major components of a timesheet as follows:
- Employee Identity.
- Project Details or Work Activity Details.
- Time Records and Rates.
- Pay Calculations.
Types of Timesheets
There are 4 types of timesheets based on payday:
- Daily Timesheet (Everyday Pay)
- Weekly Timesheet (Weekly Pay)
- Bi-weekly Timesheet (Twice a Month Pay)
- Monthly Timesheet (Monthly Pay)
Weekly Timesheet Template
We have created an easy-to-use Weekly Timesheet Template with preset formulas. It automatically calculates the number of hours by deducting the breaks. It also calculates the amount payable to the employee.
Excel Google Sheets Open Office Calc
Note: To edit and customize the Google Sheet, save the file on your Google Drive by using the “Make a Copy” option from the File menu.
Click here to Download All HR & Payroll Excel Templates for ₹299.
Printable Weekly Timesheet Template
Additionally, you can download other HR and Payroll Templates like Employee Evaluation Template, Weekly Timesheet, Job Candidate Tracker, and much more.
Let’s discuss the template contents in detail.
Content of Weekly Timesheet Template
This template consists of 2 worksheets: Datasheet and Timesheet Weekly
Datasheet
The Datasheet consists of data like years, months, dates, weekends, employee ids and employee names, etc. This data is used in the programming of the timesheet workbook.
To create dropdown lists and other conditional formattings are configured based on data in the datasheet.
Timesheet Weekly
This workbook consists of 3 sections: Header Section, Employee Details Section, and Pay Calculation Section.
Header Section
The first row consists of the heading of the sheet and the second row consists of the company name.
Employee Details Section
Followed by the heading, subheadings of the data input section are given.
You can enter the year, month, start date of the week and you can also specify which day will be the weekend.
Usually, all countries have different weekend patterns. The Middle East has Thursday & Friday. Whereas the US has Saturday & Sunday.
Weekends also depend on the nature of work. Some companies work on Sundays and give a week off to their employees on other days.
You can specify any day in the weekend cell and it will turn the whole line to yellow color. If you select two days it turns those two to yellow. This is done with the help of conditional formatting.
Just next to this you can find a checkbox. Some companies pay normal pay rather than overtime even on weekends. If you want this sheet to consider the weekends in overtime, you have to tick the checkbox.
Followed by it, comes the employee detail section. In this section, you will enter the details about the employee like start time, Regular hours, regular hour’s pay scale, overtime pay scale, employee id, and employee name.
Both the employee id and employee name have a drop-down menu. In the datasheet, you can add your desired employee code and employee names as per your requirement.
Pay Calculation Section
The last section consists of the following subheadings:
Day of Week: This section gets updated automatically which shows the days of the week.
Date of Week: This section also gets updated automatically and shows the date of the week from the predefined start date.
In-Time: In-time of the employee.
Out-Time: Out time of the employee.
Break Hrs: Break in terms of hours.
You need to specify only these data and the rest of the data will be automatically calculated.
Regular hrs worked: As per the specified hours of regular work the sheet will automatically calculate the regulars hours worked.
Overtime hours: This cell will display the hours worked in addition to the regulars hours.
Total Amount to Pay: As per the specified regular hour’s pay and overtime pay rate, this section will calculate the amount payable for that particular day to the employee.
In the end, there is the weekly overview/totals of the hours and pay. Lastly, the signatures of department heads and the name of the department are given.
Thus, you easily manage the inward and outward timings of your staff with this template.
Additional Timesheet Templates
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If you have any queries or questions, share them in the comments below. We will be more than happy to help you.
Frequently Asked Questions
What is the rule for rest breaks and meal breaks?
An employer is liable to pay the employees for rest breaks that are less than 20 mins or meal breaks that are less than 30 mins.
What is the rule of compensation for non-managerial and non-administrative staff?
An employer who has hourly employees and non-managerial/non-administrative staff has to pay overtime compensation of 1.5 times their regular hourly wage. This overtime will be paid for any time worked beyond 40 hours a week.
Does an employer need to pay unauthorized overtime?
If your employees fall under the non-exempt category of the FLSA Act of overtime pay, the employer has to pay overtime even though they haven’t authorized the overtime.
Which category do hourly employees fall under?
Hourly employees fall under the non-exempt category and hence they are eligible for overtime pay.
Balram Dyal says
Hello,
Good morning from France
Thank you for the very useful xls templates, I am really a fan of those.
BTW, I want to extend the list of employee in the Datasheet (weekly timesheet template) and I cannot. Thanks to kindly give me a hint.
Best regards
Balram
Fahim Lashkaria says
Balram, thanks for the appreciation. Happy to know that my files are helpful to you.
To extend the list of employees you first need to add the rows and then change the vlookup formulas.
Balram says
Fahim sahib, many thanks, I got your mailand your hints as well.
It Ok, I found the way and its functioning great
Greetings
Balram
sameer dhamankar mumbai says
Hello..
Here I would like to ask you few technical queries regarding your weekly time sheet template as I am practicing on it ..
1) When I try to change the name of the employee and id number previous employee details and records has to be save somewhere but it’s not been saved
2) When I fill up new employee’s name and id on the same date punching time excel cell should remain blank but it ‘s not remaining blank.
so kindly solve my queries for the same
Thanks & Regards
Sameer Dhamankar
Fahim Lashkaria says
I haven’t made the template such that t saves the data. What you can do here is 1 sheet per employee. You need not directly feed the name in the sheet. You have to enter the names of employees in the datasheet.
G. Praveen Kumar says
Stuff provided in this Website is very usefull to all the employees who work on accounts….
Fahim Lashkaria says
Thanks, Praveen Kumar for the appreciation. Please share this site on your social media timelines.
G Praveen Kumar says
Its very usefull and helpfull