Vacancy Costs Calculator is a ready-to-use Excel Template to calculate direct costs associated with vacant positions. You need to enter the required information and it will automatically calculate the vacancy costs as well as the cost per vacancy.
What are Vacancy Costs?
Vacancy costs are different from Cost Per Hire. Cost per hire are the expenses required to fill the vacant position with an FTE.
Vacancy Costs are those costs that are spent in the form of overtime, outsourcing, temporary jobs etc during the time the post is vacant to complete the work.
These costs don’t reflect indirect costs like damage to customer relationships, and temporary or
long-term productivity and performance differentials.
Formula To Calculate Vacancy Costs
Formula To Calculate Cost Per Vacancy
CPV = Vacancy Costs / No. Of Vacant Positions
Vacancy Costs Calculator Excel Template
We have created a simple Vacancy Cost Calculator Excel Template with predefined formulas to calculate vacancy costs that are applicable to an organization until the vacancy is filled with an FTE (Full-time Employee).
Let us understand how to use this Calculator in details.
How to use Vacancy Costs Calculator Excel Template?
This template consists of 3 Sections:
- Cost of Vacant Posts
- Remuneration of Ex-Employee (Salary + Benefits)
- Cost Per Vacancy
1. Cost of Vacant Posts
Cost of the vacant post includes the following:
Total Cost of Temporary Workers
Total Cost of Individual Workers
Total Cost Of Outsourcing the Work
Tost Overtime Paid to Inbound Employees
Insert the above-mentioned details and it will calculate the Subtotal “A” using the SUM Function.
2. Remuneration to Ex-Employee/s
Remuneration of ex-employee or the vacant post/s includes Base Salary, benefits, and loss of Revenue. Enter these details and the subtotal “B” will be calculated automatically.
In the end, It will give you the total Vacancy Costs. This is derived using the above-mentioned formula. Thus, Subtotal “A” – Subtotal “B” is Total Vacancy Costs, either it is a single post or multiple posts.
3. Cost Per Vacancy (CPV)
Once the Total Vacancy Cost is derived for multiple posts you need to divide it by the number of vacant posts to get Cost per Vacancy. In case you have only one post then the Total Vacancy Cost is your Cost per Vacancy.
In addition to the above, you can also download Excel templates in other categories like HR and Payroll, Financial Analysis, Financial Statements, etc
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