Student Fee Collection System is a ready-to-use excel template which enables you to fee collection of 30 classes along with class-wise outstanding fee amount.
This ensures timely collection of dues from the students and eventually helps smooth functioning of school administration.
Purpose of Maintaining Student Fee Collection Record
All school/institution require cash to pay its expenditures viz. teacher’s and staff salary, electricity bills, maintenance expenses, smart-board renewals, library expenditures, upgrading computer labs, and maintenance, etc.
Thus, smartly maintaining records helps timely collection and helps the school to timely pay the above-mentioned expenses.
Usually, an administrator is always on toes when it comes to fee collection. A slight miss can disturb cash-flow and lead to severe disruption in many ways.
Student Fee Collection System helps school administrators to have a check on receipt of fees and also to magnify dues accrued but not received.
Student Fee Collection System Excel Template
We have created a simple and ready-to-use Student fee Collection System Excel Template with easy navigation and predefined formulas.
This template helps you to maintain class-wise student fee collection for 30 classes and provides class-wise outstanding amounts along with a total outstanding summary.
You can also download other educational templates like; Yearly School Attendance Sheet, School Report Card and Mark Sheet Template, Academic Period Allotment System, Syllabus and Lesson Planner and Multiple Choice Question – MCQ Test Checking Sheet from our website.
Let us understand how to use this template in detail.
How To Use Student Fee Collection System Excel Template?
School Fee Management Template consists of 4 sheets.
- Index and Summary
- Fee Receipt (Class-wise)
- Fee Pending (Class-Wise)
1. Index And Summary Sheet
Index Sheet is the first sheet of this template. In this sheet, you need to enter data in only 3 fields:
- Academic Year i.e. A.Y.
- Class & Divisions
- Total Fee Amount Per Student for each class.
Note: Insert data in light blue colored cells only. No data to be entered in cells with navy blue color as they contain cell references and formulas.
This template is designed for 30 classes. In case, the classes are less than 30; leave it the rest blank.
Light green cells indicate cell with links. Click on the class name and it will navigate to the cell from where the respective class data needs to be filled.
This sheet also displays the class-wise current status/summary of the total fee collectible, the fee collected till date and outstanding fee.
All the data is fetched automatically from the sheet as they are linked with cell references. Don’t delete any data in dark blue cells. It will remove the cell references and totals will mismatch.
Lastly, the difference column is given for checking the accuracy. If there is a difference, it denotes that any entry is missed out or not taken in subtotals.
2. Fee Receipt (Class-Wise)
This sheet has been made for 30 classes each having a strength of 60 students. You need to enter class-wise student’s roll number and name.
Details like class, division, class fee and academic year are derived automatically from the Link and Summary Sheet.
As and when admin receives any fee amount from students, makes the entry against respective class and student’s name.
For ease of maintaining receipt details, you can add a comment in each cell along with the date of receipt and its respective receipt number.
Hence, as and when required you can look for the date of receipt and receipt number or such other details by simply moving the pointer to that respective amount.
Throughout the academic year, the admin enters the amount against each student as and when received from them.
The last column displays the outstanding amount against each student. You can view and convey as and when required.
This sheet contains fee receipt data also. So when the admin will try to print the class-wise fee outstanding report, he has to cells. Thus, a separate sheet has been created to display and print the class-wise outstanding report.
3) Fee Pending (Class-wise)
Similar to Fee Receipt sheet, Fee Pending Sheet also consists of 30 classes each having a strength of 60 students.
This sheet will directly display a report of pending fee of all students of each respective class. In case, someone paid in full then it will display 0 (Zero).
On top-left it will display class and academic year and on top-right if will display total outstanding of that particular class. This report is meant for viewing class-wise & student-wise outstanding at any time.
Benefits of Using Student Fee Collection System Excel Template
- Handy Data.
- Provides Class-wise and Student-wise fee receipt and outstanding.
- Easy Navigation.
- Handles 30 Classes with a maximum strength of 60 students.
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