Accounts Receivable Template is a document that records the sale of services or goods by a company made on credit. In other words, Account receivable Ledger records the credit invoices of a company to its debtors.
These receivables are our assets. Accounts receivable is listed as a current asset on the seller’s balance sheet.
What is Aging?
The total amount of accounts receivable which a company allows to a debtor/customer is often limited by a credit limit. This limit is set by the company’s credit department. The payments delayed upon this credit limit is called aging.
These limits are based on the finances of the buyer and its payment history. You can increase or decrease the credit limit period according to market conditions.
Accounts receivable can be further subdivided into two; trade receivables and non-trade receivables.
Trade receivables are from a company’s routine sales activities. Non-trade receivables are all other receivables, such as amounts due from employees against loans, etc.
A company can use its accounts receivable as collateral for loans from banks or other non-banking finance corporations.
I have created an Accounts Receivable Template with advanced Aging functions. With Accounts Receivable Template you can efficiently and easily record the sales entries.
The Accounts Receivable Template is useful for Accounts Assistant, Accountants, Audit Assistants, etc.
This template generates customer-wise/debtor wise reports in a few clicks. Click on the drop-down menu and select the name of the debtor you want the report for and click OK. See image below:
Let’s discuss the template contents in detail.
Accounts Receivable Template Content
This template consists of two sections:
- Header Section and
- Data Input Section
1. Header Section
In the Header section, the right-hand side consists of the Company name and name of the Ledger of Accounts Receivable.
On the left-hand side, the Current Balance of Accounts Receivable amount is given. Thus, Balance amount = Total of Sales Invoice – Payments Received.
2. Data Input Section
The data input section consists of the following subheading for data entry of Receivables:
Customer Name: Name of Debtor’s company or individual.
Invoice #: Invoice number of the Debtors.
Date: Date of invoice issued by Debtor
Invoice Amount: Amount of invoice in the desired currency.
Payment Terms: Predefine the credit limit period. Here it is mentioned 30 days from the date of invoices issued.
Amount Received: Record all the receipts of receivables in this cell.
Date Received: Date of payment.
Due Date: Due date is the number of days allowed in addition to the date of the invoice. If you want to set longer limits are just change the number of in Payment Terms column.
The Formula applied here is as below: =IF(Table2[[#This Row],[Invoice Date]]=””, “”, Table2[[#This Row],[Invoice Date]]+Table2[[#This Row],[Payment Terms]]).
Amount Outstanding: This column shows the balance amount after deducting payments received from the total amount of invoice.
The formula here is =Table2[[#This Row],[Invoice Amount]]-Table2[[#This Row],[Amount Received]]
Days Past Due Date: This column shows the number of days past to the Due date of payment or end of credit limit time. Thus, it calculates by deducting today’s date from the due date.
Formula Applied here is =IF(Table2[[#This Row],[Amount Outstanding]]=0,””,TODAY()-Table2[[#This Row],[Due Date]]).
Remarks: This column shows the status of the debtor. If the number of days past the due date is 0, then the cell will be blank. If the number of days is below 90, the cell will display a message to Call Customer.
Similarly, if the payment time is above the maximum limit or due date, then it will show the message as Bad Debt. In this template, the maximum limit is above 90 days from the due date.
The formula applied here is =IF(Table2[[#This Row],[Days Past Due Date]]=””, “”, IF(Table2[[#This Row],[Days Past Due Date]]<90, “Call Customer”, “Bad Debts”)).
The higher the accounts receivable the higher our assets will be. But Just making good sales is not enough. Collections should also be timely and will help decrease our bad debts.
Thus, it must be kept in mind that we must have a minimum amount of bad debts.
Note: All the subheadings in the data input section are created with a table. Thus, it allows you to generate a debtor wise, date wise, etc query/report as required.
You need to simply click on the drop-down button in a subheading and select the criteria of the report.
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