A Checkbook register is a very useful document for keeping track of your Bank balances for personal and business accounts.
The Checkbook Register is a crucial document to remain on top of your financials. It helps you to look where the money is coming/going from and how much is left with you.
Many a time, it happens that bank officials commit some mistakes. If you maintain Checkbook Register, you can identify those errors and get them corrected.
Additionally, you can also prevent bouncing back of checks due to the unavailability of balance. Thus, avoiding unnecessary fees charged on your account.
I have created an easy to use Checkbook Register Excel Template with preset formulas.
This template can be helpful to individuals, accounting professional and students. You can use this template to keep a track of all your income and expenditures.
Let’s discuss the template contents in detail.
Content of Checkbook Register Template
This template consists of 2 worksheets:
- Datasheet and
- Checkbook Register
The Datasheet consists of lists of the type of transactions. This list is used for creating the dropdown menu in the Register sheet.
2. Checkbook Register
This sheet consists of the following sections:
Heading of the sheet
b) Account Info
Account Type: Type of account like Checking, Current, Savings, Personal, etc.
Account Number: Number for the respective accounts.
From: Start date. The Formula given here is =A15, the first line of date column of the data input section.
To: End date. The Formula given here is =MAX(A15: A41), the last date of entry of the date column.
c) Balance info
Opening: Opening balance of Bank and Cash as per the records.
Closing: Closing balance of Bank and Cash as per the records.
In this section, you don’t need to input any data. All the fields here are auto-calculated and with preset formulas.
Opening Balance: This will reflect the opening balance from the Balance section.
Deposits: Total of Deposits column in the Data input section.
Withdrawal: Total of Withdrawals column in the data input section.
Closing Balance: This will reflect the closing balance from the Balance section. If the closing balance will not match the closing balance of the data input section it will show a remark “Incorrect balance” next to this column.
Reconciliation Amount: This will reflect the opening balance from the Balance section. To easily reconcile the entries you need to put “R” next to the entries.
If any of the entries aren’t reconciled they will be displayed in the outstanding column. The total of the Outstanding amount is displayed in the cell.
Current Balance: This cell will display the ending Balance of account as per the data entered by the user.
Difference: This cell will display the difference if any. If there is a difference then it will display a message “Check Statement” next to the amount. Otherwise, it will display “Balanced” next to the cell.
e) Data Input section
In the Data Input section, the user needs to enter the transaction details as and when to occur during the period.
It contains the following column headings:
Date: Date of transaction
Transaction Type: Contains the Transaction types like deposits checks issued, checks receipt, ATM, NEFT, etc. You can select the type of transaction from the drop-down menu.
Trans. Ref: You can put any reference or check numbers in this column.
Description: Description of the payment or receipt
Withdrawals: All the withdrawal entries are to be entered in this column.
Deposits: All the deposit entries are to be entered in this column.
Balance: Balance will show you the balance after each transaction by adding or deducting the deposits and withdrawals.
Reconciliation: In this section, you need to enter “R” if you find the entries in the bank statement.
Balance and Outstanding: No entries are to be made. These cells are given predefined formulas. The balance column shows the end balance and the Outstanding column shows the non-reconciled entries.
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