Checkbook Register Template is a ready-to-use template in Excel, Google Sheets, and OpenOffice Calc to track and reconcile your personal or business bank accounts.
Furthermore, this template helps you keep an eagle’s eye on your bank financials and avoid unnecessary charges in the form of interest or penalties.
What Is A Checkbook Register?
A Checkbook register is a very useful document for keeping track of your Bank balances for personal and business accounts. In simple terms, it records all deposits and withdrawals for a given checking account and used for performing bank reconciliation.
The Checkbook Register is a crucial document to remain on top of your financials. It helps you to look where the money is coming/going from and how much is left with you.
Purpose of Maintaining A Checkbook Register
Many a time, it happens that bank officials commit some mistakes. If you maintain Checkbook Register, you can identify those errors and get them corrected.
Additionally, you can also prevent bouncing back of checks due to the unavailability of balance. Thus, avoiding unnecessary fees charged on your account.
Checkbook Register Template
We have created an easy to use Checkbook Register Excel Template with predefined formulas. Just insert your bank transaction daily and easily reconcile at the end of every month.
This template can be helpful to individuals, accounting professional,s, and students. You can use this template to keep a track of all your income and expenditures.
Excel Google Sheets Open Office Calc
Click here to Download All Accounting Excel Templates for Rs 199.
Important Note: To edit and customize the Google Sheet, save the file on your Google Drive by using the “Make a Copy” option from the File menu.
Additionally, you can download other accounting templates like Accounts Payable Template with Aging, Accounts Receivable Template with Aging, and Cash Flow Template.
Content of Checkbook Register Template
This template consists of 2 worksheets: Datasheet and Checkbook Register
The Datasheet consists of lists of the type of transactions. This list is used for creating the dropdown menu in the Checkbook Register Template.
Checkbook Register
At the top, there is the heading of the sheet. Insert the following Account Information:
Type: Type of account like Checking, Current, Savings, Personal, etc.
Number: Number for the respective accounts.
From: Start date. The Formula given here is =A15, the first line of date column of the data input section.
To: End date. The Formula given here is =MAX(A15: A41), the last date of entry of the date column.
Insert opening and closing balances in the balance info section on the right side.
Opening: Opening balance of Bank and Cash as per the records.
Closing: Closing balance of Bank and Cash as per the records.
In addition to the above, it consists of the summary section. It displays all balances automatically as it contains predefined formulas. Hence, you don’t need to input any data.
Opening Balance: This will reflect the opening balance from the Balance section.
Deposits: Total of Deposits column in the Data input section.
Withdrawal: Total of Withdrawals column in the data input section.
Closing Balance: This will reflect the closing balance from the Balance section. If the closing balance will not match the closing balance of the data input section it will show a remark “Incorrect balance” next to this column.
Reconciliation Amount: This will reflect the opening balance from the Balance section. To easily reconcile the entries you need to put “R” next to the entries. If the reconciliation of any entry pending, this section will display it in the outstanding column.
Current Balance: This cell will display the ending Balance of account as per the data entered by the user.
Difference: This cell displays the difference if any. If there is a difference then it will display a message “Check Statement” next to the amount. Otherwise, it will display “Balanced” next to the cell.
Checkbook Entry Section
In this section, the user needs to enter the transaction details as and when they occur during the period.
It contains the following column headings:
Date: Date of transaction
Transaction Type: Contains the Transaction types like deposits checks issued, checks receipt, ATM, NEFT, etc. You can select the type of transaction from the drop-down menu.
Trans. Ref: You can put any reference or check numbers in this column.
Description: Description of the payment or receipt
Withdrawals: All the withdrawal entries are to be entered in this column.
Deposits: All the deposit entries are to be entered in this column.
Balance: Balance will show you the balance after each transaction by adding or deducting the deposits and withdrawals.
Reconciliation: In this section, you need to enter “R” if you find the entries in the bank statement.
Balance and Outstanding: No entries are to be made. These cells are given predefined formulas. The balance column shows the end balance and the Outstanding column shows the non-reconciled entries.
Printable Checkbook Register
Click here to download the Printable version of the Checkbook Register.
Let’s discuss the template contents in detail.
How To Balance A Checkbook Register?
- Find the current balances.
- Record all inward and outward transactions.
- Define the type of transaction and add a description to each transaction.
- Reconcile and match transactions with your bank statements weekly, biweekly, fortnightly, or monthly.
We thank our readers for liking, sharing, and following us on different social media platforms, especially Facebook.
If you have any queries or questions, share them in the comments below. I will be more than happy to help you.
Frequently Asked Questions
What does it mean to balance your checkbook?
When you balance a checkbook, it means that all the transactions on your bank statement and your checkbook register match with each other.
How often should you balance your checkbook?
Usually, it is advisable to balance the checkbook every month. Balancing your checkbook depends on the frequency of transactions. You can do it weekly, fortnightly, or monthly as per your requirement.
What is the danger of not balancing your bank account?
When you don’t balance your checkbook regularly, it increases the risk of penalties and unnecessary charges by the bank. It also puts forth the risk of being overdrawn while your account has sufficient funds.
How to record Interest Earned as well as service charges in a checkbook register?
A bank levies service charges and provides interest depending on their account policy. Hence, you can record these charges at the time of the reconciliation of your checkbook register.
A very nice piece of work!
Is it possible to mark transactions as cleared, but not reconciled? Thanks.
Everything possible dear. You need to customize the format and insert the formulas and columns for the same.
Is it possible to easily change the units to dollars (to change the pounds sign to dollar signs) on this form? Thanks so much!
Yes, you can change to any currency you want. Dollars, Pounds, Yen any currency. To do this either right click and click on format cell and choose the currency format or by going to currency in the ribbon menu. Thanks
Balance and Outstanding: No entries are to be made. These cells are given predefined formulas. Balance column show the end balance and Outstanding column shows the non-reconciled entries. how we put formulas in chek register in =BALANCE……………Column is Empty till and show balance on ends….if we customize sheet work…thanks if you reply
Hi Luqman, couldn’t understand what you are saying or what you want. Please specify in details what exactly is your query.
Hi bro. m using your template as above for chek book register… here we some new banks accounts but in same excel file when we used copy option for next bank on new sheet the balance formula column shows same figure as we calculate in first sheet(template module). the new banks accounts sheet linked with first sheet only = Balance column???? meanwhile other columns work properly new posting….
my query is just this that how we put Balance column separate in new sheet work in proper i think you understand now better….thanks for reply…
Hi Luqman, I tried doing the same thing that you have mentioned in your query. But in my files, it changes the amount according to the differences. You might be doing a mistake. You might have not changed the opening balance as well as closing balance figures on the top right side of the sheet in the new sheet.
السلام علیکم محترم فہیم صاھب
میرے خیا ل میں آپ میری بات سمجھ گئے ہیں لیکن اظھار مشکل ہے۔ بات یہ ہے کہ میں چیک رجسٹر کو ایک ہی ورک بک میں استعمال کرنا چاہتا ہوں جس میں ہر شیٹ پر نیا بنک اکا ونٹ بنا نا ہے جس پر بیلنس کالم جو ریکینسائل کے بعد والا کالم ہےمیں بیلنس وہ فرسٹ شیٹ سے لیتا ہے اوپننگ بیلنس بھی ٹھیک ہیں اور کلوزنگ بھی جو
اوریجنل ہے دیپازٹ اور ود ڈرال کےبعد والا بیلنس بھی ٹھیک کام کرتا ہے لیکن میری خواہش یہ ہے کہ آپ مجھے یہ بتا دیں کہ اس کی سیٹنگ کیس ہوگی جبکہ اب میں ہر بنک کے لیے علیحدہ علیحدہ ورک بک بنا رہا ہوں کافی دوستوں سے پوچھا لیکن سمجھ نہیں آتا ۔۔۔۔۔ شکریہ
Hi Fahim Lashkaria,
Many thanks for your sharing and teaching. It definitely very useful.
I would like to double check the formula of J11 (The message “Check Statement” next to Difference)
The current formula of J11 is =IF(H11=0,”Balanced!”,IF(H8=0,”Check Statement Balance”,””))
It means that H11=0, then it should be “Balanced”;
However, I don’t understand why H8=0, then it should “Check Statement”
I think H8 is smaller or bigger than 0, then it should “Check Statement”
I cannot get the logic. Would you please further explain it?
Many thanks
Best Regards
Raj
Will check and revert.
Nice Job sir, thank you very much, may God give you many more knowledge.
Thanks for the appreciation and the prayers.
Hello, Mr. Fahim Lashkaria
Concerning all accounting templates for 199, is there any other payment type possible. I can mail a cheque. Will it be acceptable?
And also are all the accounting templates interconnected or not?
All the templates are independent and not interconnected. It is a bundle of templates clubbed together for simple and easy download so that the reader can get all at once. Where are you located so that I can provide with payment options?
Was looking for a simple checkbook register to replace the paper one we have used. Loved the formulas built into yours. However, once we get past the colored areas, the formulas and formatting are no longer active. Do you have a cheat sheet on how to propagate the rows with the formatting and formulas?
Hey Jerry.
No cheat sheet required. Just before you end the color area right click on the colored area and insert rows. This will take the same format below. For Formulas to work click on the last cell with the formula and copy-paste the same to the newly added rows.
Dear Sir, I want one solution, can you make a single template for whole accounting work (Like Check Book, Bank Book, Cash Book, Income-Expenditure Details, Balance Sheet in one template and they are inter connect for other. Check Book connect to Bank Book, Cash Book, Income-Expenditure Details, Balance Sheet) if its possible, please send to my Email (tarunsharma199307@gmail.com)
Currently, we dont have any such template. If anything such will be made in the future, we will surely update you.