According to the guidelines issued by Federal Tax Authority (FTA) in relation to the contents of UAE VAT Tax Invoice, there are two types of Tax Invoice:
- Simple VAT Invoice.
- Detailed VAT Invoice.
Simple VAT Invoice will be for supply less than the specified amount.
It is issued in the case when the customers are retail consumers and don’t need to provide a VAT number.
This type of invoice is for supermarket and other retail industry.
Detailed VAT Invoice will be for supply more than the specified amount.
It is issued in the case when a registered business supplies to another registered user.
This type of invoice is for wholesalers and traders dealing in bigger quantities.
To download the Federal Decree-Law No. (8) of 2017 on Value Added Tax click on the link below:
Federal Decree-Law No. (8) of 2017 on Value Added Tax
Contents of UAE VAT Tax Invoice
1. Simple VAT Invoice
A simple VAT Invoice must the word “Tax Invoice” at a prominent place.
It must consist the details of the supplier. Name, Address and Tax Registration Number (VAT Number).
In addition to the above, it must contain, Date of issue of the tax invoice.
The complete description of goods supplied must be included.
Apart from that, the most important thing a simple VAT invoice must have is the Total Amount Payable and Total VAT Chargeable.
2. Detailed VAT Invoice
In addition to the above details that are in simple tax invoice, a detailed VAT Invoice will consist of the following details:
- Name, address, and TRN of the recipient.
- A unique invoice number
- Date of Supply, if it is different from the date of issue.
- Price per unit, the supplied quantity/volume, rate of tax and the payable amount in AED.
- Discount, if applicable.
- Payable Gross value of Invoice in AED.
- Payable Tax Amount in AED.
- Statement relating to Reverse Charge, if applicable.
See image below for reference:
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This software consists of all the above-mentioned contents of UAE VAT Tax Invoice.
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- Adding Your Customer
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This article is so useful because after the VAt mostly news we don’t know but TAX invoice is important after the VAT registration.
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can you please let me know about the article for invoice submission time.
Article 62,63,64 of Cabinet Decision No 52.
Is it mandatory to show the rate of VAT, 5%, in the detailed invoice? Or is it alright if only the amount in AED is shown, that is equivalent to 5%.
In other words, should the 5% rate of VAT be mentioned in some part of the invoice or not necessary.
According to the guidelines, the % should be shown on the invoice.
Hi Sir,
If i receive an Invoice from Supplier where only the Name and TRN of Our Company is mentioned but there is no Address of our Company.
Is these type of Invoices are considered to be correct & we able to cliam VAT on such type of Invoices
Yes, it is acceptable and vat input can be claimed on such invoice.
1.what the specified amount is ?10,000aed?
2.what the date of supply mean? the date delivered the goods?
1. Didn’t understand what you mean to ask.
2. Date on which the transaction and movement of goods take place.
Our TRN is still in process. We recently purchased a software that cost less than AED 10,000. The supplier refused to provide a tax invoice since we don’t have a TRN yet. They quoted Cabinet Resolution No. (40) of 2017 on Administrative Penalties for Violations of Tax Laws in the UAE, that they must provide CORRECT TAX Invoice, and that is the recipient (customer) must have a TRN. Is that right?
Depends on your TRN status. When did you apply? what is the delay for? Please take this matter with FTA.
According to my knowledge, you are not violating the law as the registration is pending from FTA. In this case, if you have failed to reply or respond to any registration queries by FTA then only you break any laws.
is it customer liability to verify the supplier name in the invoice and supplier name in the Tax Registration certificate is matching for the heavy value purchase more than AED 10,000.
If it mismatch, what is the solution from customer perspective.
1. It is not possible that supplier name in tax invoice and Tax certificate be different. as it is mandatory to conduct business with the same name issued in tax certificate.
It is the duty of both buyer and seller to check this. upon your request, if he doesn’t do so can be reported to FTA.
The solution here is simply that the supplier must change the invoice and give another invoice with correct name as on Tax Registration certificate to the customer.
We are using Invoice with previous template and we are using the stamp to mention our TRN on invoice and also using stamp to mention the word TAX INVOICE. Is we are on right track or not.
According to the ruling, TRN and word Tax Invoice Is mandatory. FTA will accept this or not can’t be said. Well from a general point of view if you have a stationary printed prior to tax implementation and still have some left could be convinceable/acceptable. It is better to use new stationary. Please note the suggestion provided cannot be considered as a legal advice.
Hi sir,
1. If i receive an Invoice from supplier without mentioning Tax Invoice can i accept it,But they have mentioned there TRN number and Vat Amount in that invoice.
2. If i receive an Tax Invoice Without Mentioning our Company Name & TRN number can i accept these kind of invoices
In Two cases can i able to claim VAT
According to the law, TRN and Company name are mandatory.
1. Here if the supplier’s invoice consists of his TRN number and other mandatory details it might be claimable in Input VAT. This is my understanding. Or else you can ask the supplier to issue the invoice with the word Tax Invoice.
2. No, you cannot accept such invoices and they will not be claimable for Input VAT.
Hi,
I understand all invoices must have the word Tax Invoice mentioned.
However in our case, our invoice also doubles as a Delivery Note.
So our Invoice says “TAX INVOICE cum DELIVERY NOTE”.
Is this in compliance with the Law?
Thanks.
As the invoice has the word Tax Invoice it will suffice. It complies with the law.
Hi sir,
1. If i receive an Invoice from a supplier without mentioning Tax Invoice but they mentioned there TRN number and VAT details, can i accept it.
2. Can i accept an Tax Invoice with another company billing address instead of our company billing address
In the two cases can i able to claim VAT on it.
Already replied to your previous comment dear.
My foreign supplier provided invoice with uae VAT charges for workshop conducted in uae. He has provided uae tax registration certificate also
Is that right. Can we pay input vat to supplier or reverse VAT should be considered .
Please clarify urgently
Dear Sir
Hope you are doing well.
Currently our invoice format is like
Sub Amount 100
Discount (5)
VAT 4.75
Total Amount 99.75
Is that correct?
Please advice
Hi Hussain, I am unable to understand what is your query. You want to ask about the discount, you want to ask about Totals or you want to ask about invoice format. Please elaborate your query in detail.
Dear Sir,
Hope you are doing well.
This is our invoice format is like
Sub Total 100
Discount (5)
VAT 4.75
Total 99.75
So, kindly advice is this correct?
Regards
Hussain
According to best of my knowledge, The way you said is right and must be acceptable by FTA in the case of single commodity supply. When it comes to multiple commodities whose tax rates differ then The following template would the exact match:
https://exceldatapro.com/uae-vat-multiple-tax-invoice/
According to the ruling for the VAT invoice, each line must show line total.
Need to check as we have monthly VAT returns one of our customer has given a 28.06.2018 back dated invoice we received the material in month of july ie is on 18.07.2018 and our stores issued the good in receipt on 28th july the papers got delay from their end and this time we had filled our VAT for june month on 20th july as our financial controller was going on leave so she wanted to finish filling so i requested the customer to change the date of invoice to july they are not willing to change how can we claim the vat since it is huge amount .Can we enter the date as July in our records.
If they change it is good and you can report normally on your next return. But if they do not change, while filing your next return put the same invoice in adjustments. Then you can claim the VAT.
hi sir,
1.I received tax invoice with trn number of the supplier. but in the tax invoice our trn was not mentioned only the company name.can I claim the input vat?
2. is it necessary to mentioned the customer name in the tax invoice?
hi sir,
1.I received tax invoice with trn number of the supplier. but in the tax invoice our trn was not mentioned only the company name.can I claim the input vat?
2. is it necessary to mentioned the customer name in the tax invoice?
If the invoice amount is below AED 10,000/- then it is permissible. But if above AED 10,000/- then you have to ask your supplier to send you new invoice with trn.
Dear Sir,
I received an invoice below 10000AED from supplier.
Both Our TRN and company name is not mentioned.
Can we claim?
What is the commodity? Are the goods purchased for office use or for sale?
Dear Sir,
Thanks for the reply.
In same case,
Some goods purchased are tools & equipments.
Some are raw materials for manufacture.
Some are for official purpose. Expenses like Stationery & pantry items
Input can be claimed.
Sir,
Our Tax Invoice is in Euro currency. Do we need to convert the Total Amount of our Invoice in Euro to Dirhams eventhough it is zero rated VAT since we are in a designated Freezone ? Or it is only required if the Tax Invoice is vatable by 5%
If you are in the designated zone and deal in imports and sales to the mainland then you need to convert. But for reporting in accounts you need to convert it to AED in in books of accounting.
Thank you sir, what if it is for foreign costumer and it is for service and zero rated tax, do we need to convert the amount in Dirhams even no VAT applicable?
If it is for a foreign customer then you can put only euros, but again you will have to maintain another copy for accounting purpose. A better solution to it will be multi-currency invoice which has both euros and aed in one.
Hi Mr. Fahim,
I have two queries for VAT purpose.
1. Regarding Inter companies transactions, if company ABC (supplier) issued Tax Invoice to company XYZ (client) with two dates (Date of Supply is 30.06.2018 and Issue Date is 05.07.2018), so which date XYZ should use to book Invoice as per Tax Point?
2. Regarding passenger transport, can they charge VAT to client.?
1. Supply date
2. IF it is a govt. passenger transport they cannot. But if it is private they can charge.
Dear sir,
I issued invoice in USD and used the conversion rate to convert the amount from USD to AED. is this invoice still okay as long as I mentioned the tax base and tax amount in AED in the tax invoice? I charged the client for the work I did for them in USD.
According to the rules, conversion rate and both currencies must be displayed on the invoice.
Hi Mr. Fahim,
I have Tax Invoices with handwritten Customer name and VAT no., Will my claim on input vat be valid? or only electronically generated tax invoices are claimable?
Handwritten isn’t acceptable;e. Your claim will be declined.
Hi sir,
If we are issuing invoice to a sovereign entity company and not vatable. Do we still need to put 5% VAT on our services as the sovereign company are using our name and address on their company, which is base in Dubai?
please define what do you mean by sovereign company?
If a UAE based company is buying goods from a foreign company, who has a stock holding in the UAE with a valid VAT registration. Is it mandatory for the foreign company to stamp and sign the invoice that will be submitted to the UAE (buyer) company. Is an email invoice without stamp and sign considered invalid?
If a UAE based company is buying goods from a foreign company, who has a stock holding in the UAE with a valid VAT registration. Is it mandatory for the foreign company to stamp and sign the invoice that will be submitted to the UAE (buyer) company. Is an email invoice without stamp and sign considered invalid?..
The seller needs to mention this note on his website that “this is a system generated invoice copy and doesn’t require a signature.” But again if in any case the buyer is a defaulter and cannot pay the amount. the court will demand a signed copy or documents to support the claim.
I a got a loan from main company based in Canada then i got installment invoice in the M/o Feb-2019 & invoice date 05/12/2018 so when i booked this invoice?
2. If document serial number not in order so what is effect & penalty? Suppose doc 45 dated 2-219 & 48 date 01-01-19?
Report it in current VAT Return. No penalty is there. Keep the documents in-case any query is raised by the FTA.
Hi, I just want to ask. We have paid a supplier sometime in February 2019 and the tax invoice have only been generated today, March 11, 2019 meaning we cannot include in our vat filing for the period Dec2018-Feb2019. Can I know if it is possible to claim the vat in the next vat filing (Mar 2019-May 2019) knowing that the payment date was in February 2019? Does it have an effect? Thanks!
As per the accounting rules, the transaction is considered only when the invoice is made even though the goods supplied are prior or after the invoice. Thus, you cannot report this invoice in the first period of Dec-18 to Feb-19.
As you said that the payment was received in Feb-19 and the invoice was made later on then you need to issue the invoice at a backdate prior to receipt of payment and report that invoice in VAT return of Mar-19 to May-19 with voluntary disclosure.
Dear Sir, Just wanted to ask on the serial no of invoicing, we are making the invoice in 3 parts to ( for example 1511/1 & the second invoice will be 1511/2) our customer and the serial no not be in sequence, is there an mandatory criteria,
According to the law, it is mandatory to maintain the sequence. What I could understand from your query is you issued the invoice to your client in 3 parts.
1511/1
1511/2
And then you issued 1511/5.
This practice can get your accounting in trouble and you yourself won’t be able to identify any loop in the system.
Rather I would suggest that you issue invoice in general sequence to your client like; the first invoice is 1511 and then you issue other 5 invoices to other clients and then again 1517 to your same client.
Hello sir
joined as an accountant in an interior designing company recently,
while checking the past data, i have found
1. Serial number not in chronological order
2. they have accounted Delivery note and Tax invoices together (Excess claim of input)
3.some invoices are not accounted
i am rectifiying the data from begining onwards,
should i disclose voluntarily to FTA
Shamseer, I would suggest first check all the data. then see how much is the difference between excess input claimed and bills not accounted. Then with the exact difference of excess claimed and bills not accounted, you can make a voluntary disclosure.
DEAR SIR,
We have raised an invoice for 250000 AED, including tax to a company in april 2018. but we received only 75000 as advance, no payment there after,
almost one year over now, can we claim for tax reversal to FTA in next return.
no response from the counter party
sir , just need some clarification regarding tax invoice. thus company stamp and signature must be in the invoice? can we claim input tax without this things?
Thank you.
No, you cannot claim input except petrol bills as per the clarification from FTA.
Hi, we are in a designated zone in UAE and we sold goods to Mainland, which passed thru the Customs portal of the importer of the goods. I believe they would pay the import VAT on that and consequently claim the input VAT under RCM. On our part, I would like to verify if we have to report in the VAT 201 form such sale, and if yes, which box should we encode it to? Appreciate the clarification. Thank you.
Hi Lea, As mentioned by you, you sold goods in the designated zone to the seller, no vat was collected. He pays vat on imports and collects the goods. Later he claims RCM. You haven’t made any VAT sales, then there is no need for reporting it in VAT Return Form 201.
Hi, thanks for your reply. Just for further clarification. If we have sold goods to outside GCC (and we are in designated zone in UAE), should we report it in VAT 201 form? If yes, which box should it be encoded?
What is Form 201 under UAE VAT? The type of transaction you have mentioned is export from the designated area. thus won’t be reported. For further clarification, you can write to the FTA.
Hi Sir, I would like to raise another concern relating to our sale from freezone to mainland and sale price includes VAT. The client paid advance payment and item will be delivered 3 months after, as we will import it from outside gcc. Upon importation, we will arrange customs papers and will export it to client, and thus, it will be reflected in their FTA portal for the VAT.
My question is this, since we received the advance payment and our VAT reporting is due this month, should we report the VAT on this?
When you received the amount you might have issued a receipt of the same. If this receipt is issued then the amount is payable in this tax return. If you have not issued and will directly issue the invoice you report in that tax return.
One thing I wasn’t able to understand if the purchase is from outside and the goods are not entering UAE borders, as you said from customs it will be directly sent to the client then this transaction is out of the scope of VAT. I think you people need to consult some local tax agent that can better guide you the process.
Dear Sir,
Good Day to you!
Just want some clarification regarding Simple Vat Invoice. We are buying some goods from retailers amounting to below 10,000.00. The company name where I a working and TRN number are not mentioned. Can we claim vat?
Appreciate your response.
Thanks and regards,
Rhina
Hi Rhina,
If the purchase is below AED 10,000 then you can claim input without TRN.
we got invoice from supplier on 20 aug,19 but got TRN ON 29 AUG.. Supplier told cant change date but can add trn no. It is above 10000. How can we claim.
You can claim if the invoice date is after the issue date of trn number. Before that not possible.
Hi,
We received an invoice from Etisalat for supply of mobile phones.
The invoice shows line by line VAT% (5%) but does not show line by line VAT value. However the total amount is shown below and total VAT payable.
Can I accept this as valid Tax invoice & claim input tax ?
Pls advice
It is acceptable. It is not necessary to have the line totals. Etisalat is a govt. run organization and thus they cannot make any such mistake which is not according to the rules. Each Etisalat branch follows the same structure of billing.
hello sir
our company is a construction and Electromechanical maintenance based company.
we had make our one client invoice at date 26-12-18 .but we didn’t vat filling yet because we are not sure they would be clear the payment or not
now payment is received 18/5/19. can we now vat filling this period may to july 2019.
most of clilent pay very deleye
so should we output vat filling according to invoice date or after receiving the amount
Non-payment is not a reason you shouldn’t be filing vat return. Payment comes or not you are supposed to file the invoice in VAT Return. Now you can settle the invoice in two ways:
1. Show this invoice with a voluntary declaration in the current VAT return. Best and legal option.
2. Issue a new invoice of nearby date and report in current vat return.
Thanks sir
one more question related to my previous question is that can we make tax proforma invoice first . and when payment received after can we make the final tax invoice. so we can’t return the tax according to proforma invoice ??? itn’t right way or not ??
If it is a proforma invoice for the purpose of proof of sale then it is OK. check the legal requirements with FTA for this.
Salam Alikum,
Mr. Fahim,
I am running my own restaurant and I have daily purchases of food items for different supermarket, my supplier gave me a printed tax invoice without my restaurant name and TRN. can I claim input tax as the tax invoice not showing any evidence that this tax invoice is issued in the name of the restaurant.
The rule says that it should contain a TRN number. But exceptions have been given for petrol and grocery bills below AED 10000. Better to avoid this practice just to be on the safer side.
hello sir,
my question is that
I had done vat claimed on labour accommodation rent .but now I called to landlord for invoice but now he said the building rent is without vat. he said he didn’t apply any vat on the amount . Now how can I adjust this vat in FTA .
Now what should I do .
Please suggest me.
Voluntary disclosure of the same.
sir I asked to some person about this issue they told when you click the Voluntary disclosure of the for correction same time you have to pay 3000 drm as penalty
If a taxpayer makes an error or omission in a Tax Return, Tax Assessment or Tax Refund application Voluntary Disclosure can be filled. The Federal Tax Authority (FTA) has introduced a VAT voluntary disclosure form 211. It helps the taxable persons to rectify the errors committed while filing their UAE VAT return. This is a basic solution. Now if you don’t want to file leave it. But if they check in audit and find then again you will be paying it.
Hello sir .
my question we have two company and this year we have office rent agreement on new company name but we got new company TRN number in june month .but two invoice we already vat claimed by our old one company .now i requested to the owner for change the invoice with old company name .but he told we can not change because agreement is on new company
in summary
can I have claimed this input vat by our old company ???
Well, being an accountant you must know that the VAT of another company cannot be claimed unless it is in the same group and is a branch of the existing company. You can decide on this point either you can claim VAT on your old company or not.
sir that time I was trying to group tax registration thats reason that i had done office rent exp input vat claimed by our old company. but unfortunately group tax registration is rejected by FTA after that i registered as individual tax i was registered in January 2019 but TRN got in june .
now whats is the solution of the wrong input .
what should i do
Manu, voluntary disclosure with 3000 AED fine.
If a taxpayer makes an error or omission in a Tax Return, Tax Assessment or Tax Refund application Voluntary Disclosure can be filled. The Federal Tax Authority (FTA) has introduced a VAT voluntary disclosure form 211. It helps the taxable persons to rectify the errors committed while filing their UAE VAT return.
Hi Sir. We are filing our 2nd VAT return and figures show we are VAT payable. Last quarter, we still have excess VAT for carryover this period. For verification on how to show this excess VAT in our return this period. Thank you.
raise the query to FTA for this. They can tell you about the access balance in your VAT.
Hello sir
today i have done vat filling submit but by mistake i forgot to click on
I declare that all information provided is true, accurate and complete to the best of my knowledge and belief.
now showing voluntary discloser and showing supporting document black
what should i do now
and which document is required
My above problem have solve out.
thank u sir
My above problem have solve out.
thank u sir
DEAR I AM IN VAT PERIOD 1-6-2019 TO 31-8-2019 BUT I RECEIVED INVOICE FROM SUPPLIER FOR THE DATE OF 2-2-2019 CAN I ENTER VAT INVOICE WITH VAT IF NOT CAN YOU PLEASE LET ME KNOW CAN I ENTER PREVIOUS PERIOD INVOICE WITH CURRENT PERIOD AND UNTIL WHICH PERIOD I CAN ENTER. PLEASE GIVE ANSWER WITH FTA VAT RULES.
If you have forgotten to report the bill in previous then you can report with voluntary disclosure. But if you received registration after that date only the bills after that date will be reported.
Dear Fahim,
We have got a notice of violation due to our restaurant menu not including VAT, A fine was given by inspector(we have problem with english and arabic language communicaiton, so we do not know the requirement for menu). Now we quickly print new menu to include VAT as the inspector required and we want to apply for reconsideration, Could we get the fine waived in Abu Dhabi if we apply for such reconsideration? Thank you in advance.
Hi Stephen,
According to UAE VAT LAW:
Title Nine
Violations and Penalties
Article (76)
Administrative Penalties Assessment
Without prejudice to the provisions of Federal Law No. (7) of 2017 on Tax Procedures, the Authority shall issue an Administrative Penalty Assessment to the Person and notify the Person of the same within five (5) business days as of the date of issuance in any of the following cases:
1. Failure by the Taxable Person to display prices inclusive of Tax according to Article (38) of this Decree-Law.
2. Failure by the Taxable Person to notify the Authority of applying Tax based on the margin according to Article (43) of this Decree-Law.
3. Failure to comply with the conditions and procedures related to keeping the Goods in a Designated Zone or moving them to another Designated Zone.
4. Failure by the Taxable Person to issue the Tax invoice or an alternative document when making any Supply.
5. Failure by the Taxable Person to issue a Tax Credit Note or an alternative document.
6. Failure by the Taxable Person to comply with the conditions and procedures regarding the issuance of electronic Tax Invoices and electronic Tax Credit Notes.
There isn’t any clause for the reconsideration of violations in UAE VAT LAW. Hence, you have to pay the penalties. Still to take a chance you can consult any LAW consultant to fight for this if the amount is big enough.
Dear Fahim,
Thanks for your reply.
One more question: Abu dhabi water and electricity company, ADDC issue bills with only our company name and adress, meaning our TRN no is not included in the bill. Is it ok for tax return?
Thanks
If it is under AED 10,000/- in general case. Usually, I don’t think that the electricity company issues bills with TRN.
Dear Fahim,
So, you mean we can use the water bill for tax return purpose?
THANKS
Yes
Dear Fahim,
Thank you very much for your info as you are probalbly the only one who provide such consultancy in UAE, i believe.
For a restaurant or cafeteria there is tax invoice for each order, so everyday there would be 50 invoices. but it is tough work to scan all those invoices for FTA filling purpose (5 years to keep) . So what is the common way to filing for a restaurant or cafeteria for their daily sales to satisfy FTA inspection if any?.
Law is law. SO it is mandatory to keep the invoice records for the given period of time. Hence if you are using any software, ask your provider to make such arrangements in the system that you can print the same number bill once again as and when needed or as demanded by FTA.
Hi Sir.
We are a trading company located at Dubai Freezone. If we have an export sale to Lebanon, should we charge them 5% VAT?
Thanks in advance.
no. export is out of scope.
Hello sir
gud mrng
sir we have consultant company
we are taking oversea client commission
should it also vat payable in dubai
in short
overseas income is vat payable in dubai or not ?
if we are taking without tax or with tax.it is affect in dubai tax law.
If the service provided in UAE borders then VAT is applicable
Hi Sir,
Hope you can help me as well, my question is if a dubai based company issued a tax invoice to a sharjah based company for the supplies / service provided, when filing vat return, where should I put the taxable amount, Standard rated supplies in Dubai or Standard rated supplies in Sharjah?
Dubai
Hi sir,
Hope you are doing good,
I have a Question regarding debit and credit note.
our work is regarding labour supply, suppose we submit tax invoice of AED 850,000 and on the time of payment they deduct AED 50,000 because of poor quality work.how we can adjust this deduction in our accounts and how can adjust our suppliers tax invoices who submit Tax invoices to us
what we have to issue them Credit note or debit note and what is legal procedure to claim deduction vat which we already paid
Tell your client to issue a credit note to you which will be reported in your accounting and will be adjusted in VAT return as goods/services return. Hence your taxable payable value will decrease by that amount.
Hi sir,
Have a good day
i have a one quary
can we vat claim it on pos machine and credit cards vat too.
can it claimable or not ??
If you are paying VAT for business purpose then it will be claimed but if not for business purpose and it is used for entertainment then it isi not claimable.
thanks for your support
Welcome