Download HR To Employee Ratio Calculator Excel Template

Use this Online HR to Employee Ratio Calculator to get the desired metric in just a few clicks or download a free template in Excel.

HR To Employee Ratio Calculator is a ready-to-use excel template that helps you calculate the number of HR staff against every 100 FTEs (full-time employees).

This template helps you calculate HR to employee ratio as a whole as well as department-wise. It is a barometer that helps us know how well the HR people deliver services to the rest of the staff.

Generally, the smaller the organization higher the HR staffing ratio is. Whereas in large organizations these ratios are lower due to automation and other economic factors.

What is HR – Employee Ratio?

HR to Employee Ratio is the number of HR staff against every 100 full-time employees. It helps you determine the effectiveness of the human resources department of any organization.

Click here to know more about HR to Employee Ratio and its uses.

HR to Employee Ratio Calculator Excel Template

HR to Employee Ratio Calculator is a simple and easy-to-use excel template with predefined formulas that helps you calculate HR to Employee Ratio.

You can calculate this Ratio department-wise as well as of the full organization with this template. Just enter a few details and the template will calculate the HR to Employee Ratio for you.

Click here to download the HR to Employee Ratio Calculator Excel Template.

You can download other useful HR Metrics Templates like Training Spend Rate Calculator, Time To Hire Calculator, Time To Fill Calculator, Yield Rate Calculator, and many more from our website.

Let us understand the contents of this template in detail.

Contents Of Ratio Calculator Excel Template

This template consists of 2 sections:

1. HR to Employee Ratio
2. Department-wise HR to Employee Ratio

HR to Employee Ratio

The first section is for calculating the ratio for the organization as a whole. You need to insert only 2 details: the number of HR full-time employees and total full-time employees.

If you have any part-time employees then you need to insert additional details: Part-Time Employee count and their weekly working hours.

First, the template will convert part-time employees to full-time equivalents. Then it will calculate the ratio for you.

Usually, an FTE 2080 hours a year. Hence, to convert the part-time employees to FTEs, the template applies the following formula:

(Part-time employees X Weekly Hours X 52 Weeks) / 2080 hours. 

Both Total FTE ad HR to Employee Ratio consists of predefined formulas and it automatically calculates both the for you.

Department-wise Ratio

This section is applicable to companies that have a bigger workforce or multiple departments. It consists of the following columns:

HR FTEs: No. of Human resources staff for that particular department.

FTEs: Total headcount of the full-time employees of that particular department.

Part-Time Employees: No. of Part-time employees in that department.

Part-Time Weekly Hours: No. of hours that part-time employees work weekly.

Total FTEs: This column consists of a formula. Thus, automatically calculates the total number of FTEs after converting the part-time employees and adding it to FTE count.

Department: Insert the name of the department.

HR to Employee Ratio: This column consists of a predefined formula and hence you don’t need to make any entry in this column. It calculates HR to Employee Ratio department-wise as well for the whole organization (last row).

This template can be useful to the HR professionals, HR assistants, and company management to take important recruiting decisions.

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