Job Rejection Letter Template is a ready-to-use excel template that helps you create 5 different types of job rejection letters in just a few minutes.
Using this template, you can issue a rejection letter to applying candidates for 5 different reasons. Moreover, you can also print bulk rejection letters if there is more than 1 candidate.
Enter the employee and employer details and choose the reason for rejection from the dropdown list and the letter is ready. You don’t need to type the whole letter manually. A pre-typed letter format is ready. Just enter details and print.
In addition to the above, these job rejection letters are available in Word, PDF, Google Doc, and Open Office Writer format. Download your desired format and start using it. All formats files are editable and free to download.
Table of Contents
What is a Job Rejection Letter?
Job Rejection Letter is an HR document issued by companies to candidates who have applied for the job to inform them about rejection.
It consists of details such as the name of the applicant, job post, department, location along with the reason for rejection.
Generally, this letter is helpful to inform the applicants so that they don’t wait optimistically for the job offers and can apply for other relevant jobs.
Reasons for Rejections
Usually, employees are rejected for any of the following reasons:
- Candidate not in the desired location.
- The application doesn’t meet job requirements.
- The candidate does not have the required qualifications for the post.
- Poor interview performance.
- No Vacancy or Relevant Post.
Job Rejection Letter Excel Template
We have created a simple and easy Job Rejection Letter with a ready predefined letter format. Enter the employee credentials and the reason for rejection and your rejection letter is ready to print. If you are a recruiting agency or have multiple rejections to type, you can also use this template to print multiple rejection letters.
Click here to download the Job Rejection Letter Excel Template.
Additionally, you can download other HR Letter templates like Promotion Rejection Letter, Employee Show Cause Notice, Disciplinary Memo, Resignation Letter, Promotion Letter, Absconding Letter, and much more from our website.
Download the desired Job Rejection Letter in PDF, DOC, Open Office or Google Doc format given below.
Rejection Letter – Doesn’t Meet Post Qualification
 PDF Word Google Doc Open Office Writer
Rejection Letter – Doesn’t Meet the Post Requirements
 PDF Word Google Doc Open Office Writer
Rejection Letter – No Vacancy
 PDF Word Google Doc Open Office Writer
Rejection Letter – Not in Desired Location
 PDF Word Google Doc Open Office Writer
Rejection Letter – Poor Interview Performance
 PDF Word Google Doc Open Office Writer
Download the desired format and change the bolded details to get your letter ready.
Let us understand the contents of the template in detail and how to use this template.
Contents of Job Rejection Letter Excel Template
This template consists of 3 sheets: Data Input Sheet, Job Rejection Letter Template and Rejected Candidate Sheet.
Data Input Sheet
There are 4 sections in the Data Input Sheet: Rejected Candidate details, Employer details, Rejection Details, and Rejection Reasons.
Rejected Candidate detail consists of:
Name
Address Line 1
Address Line 2
City and State
Pincode
Ph. No.
Use the last sheet to enter these details and select the name from the dropdown list.
Employer details include:
Company Name
Name of HR Personnel
Designation of HR Personnel
Job Rejection Details section consists of the following heads:
Date of Rejection
Applied Post
Post Department
Post Location
Reason for Rejection
You can select the reason for rejection from the dropdown list.
Rejection Reason Section consists of 5 pre-drafted reasons that are generally applicable. You can even change them as per your agency or company’s needs. You can even enter a custom reason apart from these reasons in the last line.
Job Rejection Letter Template
This sheet can be printed just by entering the details in the Data Input Sheet. The linking of the cell has been done so that it automatically fetches data entered or selected in the data input sheet.
Printing the letter using the excel Excel file will look different from Word as it consists of table format. Hence, there will a little bit more space near the credentials. Thus, other formats have been provided above for your ease.
Additionally, to send a pdf version use the inbuilt Microsoft to PDF option available in the print menu. See image below:
Rejected Candidate Sheet
If you are a recruiting agency or having more than one rejected candidates then enter the details of the candidate in this sheet.
Go to the Data Input Sheet. Select the name of the candidate from the dropdown list one by one and print the letter for each candidate.
Thus, this template can be helpful to Recruiting Agencies, HR assistants, HR heads as well as HR professionals to create a Job Rejection letter according to their requirements in just a few minutes.
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