With the launch of GST from 1st July, we receive many call and emails from business owners asking what will be the GST invoice format for traders and wholesalers under GST Regime.
There is no fixed format for the invoice. The government has given some rules in respect to the contents of tax invoice.
You can find these rules on www.cbec.gov.in.
The frequency of the query has increased recently. Thus, we decided to create an excel template for GST invoice format for the traders and wholesalers.
It consists following two types of GST Invoice templates:
1. With multiple tax columns, where different commodities on which different rate of GST is applicable.
2. With Single Tax columns, where one tax rate is applicable to all the items.
Print area is set to A4 with zero margins. It gets completely fit on A4 size paper when printed.
You will require to enter just your company details on the top and start using these ready templates.
This template will be helpful for traders, wholesalers and all businesses dealing in B2B supply.
If you are a retailer registered under composition scheme, you can download invoice template from the link below:
Contents of the GST Invoice Format For Traders and Wholesalers
This template consists of 4 sections:
- Supplier Details.
- Receiver/Consignee Details.
- Product Details.
- Tax and Billing Summary Details.
1. Supplier Details
Supplier detail section consists of the company logo, company name, address, GSTIN and contact details.
In addition to the above, this section consists of reverse charge, invoice number, invoice date, date of supply, place of supply, transport details, state and state code etc.
2. Receiver/Consignee Details
Receiver/Consignee details section contain the name, address, GSTIN, state and state code etc of the receiver/consignee.
3. Product Details
Product details includes product descriptions, serial number, quantity, unit, rate and taxable value. Taxable value = Quantity X Rate
When single tax is applicable you get more space for products as the taxes are entered consolidated in billing summary section.
4. Tax and Billing Summary Details
Tax section consists of rate and amount column for CGST, SGST, and IGST if applicable. If IGST is not applicable, then this column can be removed.
For single tax applicable, the tax applicable rate is to be mentioned in billing summary as shown below:
Lastly, this section consists of the billing summary, where: section consists of the calculation of the invoice.
Taxable value = Total of taxable value column.
CGST = Total of CGST amount column.
SGST = Total of SGST amount column.
IGST = Total of IGST amount column.
Total GST = Total CGST + Total SGST + Total IGST
Grand Total = Taxable Value + Total GST
In addition to the above, this section also consists of multiple cells for the amount in words, business greeting, terms & conditions, and authorized signatory.
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